Companies across the board are required to track the number, type, and nature of incidents occurring in the workplace. Safety Incident Management software is an integral component of managing the overall health and wellness of employees within a company. Safety incident tracking software can go a long way towards enabling organizations to collate, manage, and interpret incident data.
This includes accurate reporting of incidents, implementing corrective measures, identifying various learning points in the system, and identifying the root causes of the accidents that are taking place. Additionally, safety incident tracking software allows for the formation of a holistic picture of the event, and the circumstances leading up to it taking place.
Once an incident has taken place, there are multiple interrelated components that need to be considered. Whether it is an injury or an illness, accurate analysis, documentation, and reporting of the matter must take place. This includes elements like self-reports, MVAs, risk assessments, findings & actions, case management, clinic visits, and audio recordings of the incident. Safety incident tracking software has proven its worth as an invaluable tool in large-scale enterprises. For starters, there are multiple benefits to implementing this software such as:
- Adherence to safety management systems and standards
- Fully streamlined safety incident reporting and management processes
- The ability to track the causes of the safety incidents, hazards, and related risks
- The improvement of data sharing between medical professionals and management personnel
Large-scale organizations typically operate multiple sites, divisions, and workplace business units. Incident management software has the inherent ability to standardize, streamline, and digitize the processing, transfer, sharing, and reporting functions when incidents take place. Since these interconnected systems allow for real-time sharing of information – it can be implemented across departments and all along the chain of command. Any changes, updates, or notifications can instantly be integrated into the system. This means that supervisors and managers can share injury or illness incidents with health and safety staff, case managers, and safety professionals.
More importantly, this software serves as an effective means of implementing preventative action to decrease the likelihood of similar events taking place in the future. Premium-grade integrated software systems provide multiple benefits to users, notably root cause analysis, preventive action tracking and investigation, metrics on safety incident management, and data collection. Safety management is a top concern for management, since time lost through injury or illness can significantly impact the bottom line of a company. All manner of instant tracking should take place via the software, including property damage.
How Is Data Collected with Safety Incident Tracking Software?
Typically, a single incident record is used to collect and collate data. This encompasses many forms of data inputs such as environmental data, company questionnaires, company checklists, and photographs from the incidents. Other data includes: documentation pertaining to the event that took place, the precise location of the event where injury or illness occurred, and corroborating information from witnesses and various contact information.
Supervisors are tasked with tracking workplace incidents and monitoring the safety of operations and employees at all times. Safety managers are particularly sensitive to this type of information, and they must be armed with the requisite analysis, insight, and data to report and follow up on these incidents. Safety software goes a long way towards safety compliance with regulatory standards. The types of reporting activities that are covered with health and safety management software include poisoning, chemical exposure, skin conditions, toxic fumes, gas leaks, respiratory conditions, loss of hearing, and slips and falls.
Once the cause of the incident has been assessed and confirmed, the decision tree will be stored on record. Next, investigative assessments take place, and corrective action follows. The presence of an automated software system allows for instant reports and investigations to be requested with the requisite supervisor or manager. Further, reminders can be initiated for various purposes.
All in all, employees are a lot safer with safety management tracking software, thanks to the following three enhancements:
- Safety management software allows for the easy tracking of injuries or illnesses in companies. These reports provide greater insight into the business operations. Employees are a lot safer as a result.
- Businesses and their employees are automatically privy to an efficient process of documenting, reporting, and following up on workplace incidents. Reports can be generated quickly and easily, and data can be shared in an efficient manner.
- Safety management software makes it possible to create a standardized system for safety metrics. Employees and supervisors can stay updated on individual incidents, with better consistency and record keeping. This results in less downtime, greater productivity, and an enhanced workforce.